Visitor Privacy Notice

Effective Date: August 10, 2026

Ness Digital Engineering and its affiliates, (“we”, “us”, “our”, The Company) are committed to protecting and respecting your privacy. This Visitor Privacy Notice sets out the basis on which the personal data collected from you, or that you provide us, will be processed by us in connection with your visit to our premises.

Collection Of Personal Data

You give us Personal Data when you manually enter details in a register at any Company location. Your attestation into the register signifies that you have read this privacy notice and your explicit consent to our collection and/or processing of your personal data.

Information We Collect from You

We collect the following Personal Information/Data:

  1. Name, Mobile number, Email address, Organization
  2. Date and Time of Visit, Purpose of Visit
  3. Image/video via closed circuit television (CCTV) system (if applicable)
  4. Laptop Serial number, Signature and Photo (if applicable)

Use of Personal Data

We use your Personal data for the following purposes:

  1. To allow access to Company Premises
  2. To ensure overall safety at the Company’s premises
  3. To ensure that appropriate security access is provided
  4. To manage visitor access and notification of arrival to Host
  5. To facilitate visitor management
  6. To ensure health and safety management in the event of medical emergencies

Disclosure of Personal data

Subject to appliable law, including consent (as required), we may disclose Personal Data to:

  1. Service Providers: relevant third-party providers who need such data to perform the services, such as security services.
  2. Affiliates and Subsidiaries – under common ownership or control of the Company. These companies use your personal data for the purposes as detailed in this Notice.
  3. Public or Government authorities – we may disclose your Personal Data to comply with legal obligations, or contracts, or to respond to a court order, administrative, or judicial process where we are legally compelled to do so.

Retention of Personal Data

We retain personal data only for as long as necessary to fulfill the specified purpose in accordance with Ness’s internal records retention requirements, legal obligations, and business needs. Once the applicable retention period expires, personal data will be securely deleted or anonymized, unless retention is required or permitted by law.

Your Rights

You have the right to access your personal data, rectify any inaccuracies, erasure under certain conditions, withdrawal of consent or object to the processing and for data portability. Please refer to our Privacy Policy published here to understand your rights as per the applicable laws of the land. These rights may be exercised by you by sending an email to [email protected]. This Visitor Privacy Notice can be accessed via www.ness.com/visitor-privacy-notice.

How We Protect Your Personal Data

We have implemented appropriate technical, physical, and organizational measures to protect your Personal Data from misuse or accidental, unlawful, or unauthorized destruction, loss, alteration, disclosure, acquisition, or access as well as all other forms of unlawful processing. To achieve this. We have developed and implemented an Information Security Management System and other sub-policies and guidelines relating to the protection of your Personal Data.

If you are concerned with how we safeguard your personal data, the concern can be registered with our Data Protection Officer by emailing at [email protected]. Only after exhausting this option, depending on the laws of the countries where you reside, you have the right to bring a complaint to your local data protection authority.

Breach Notification

In the event of data breach, which affects the visitor, if required, we shall as soon as reasonably practicable notify affected visitors, providing the details of the breach and its potential impact. Our notification process will adhere to applicable law and regulatory guidelines.

Changes to this Privacy Notice

This Notice can be revised at any time at the sole discretion of the Company. The Notice can also be revised due to change in applicable law, or due to change in Company’s policies, services, data processing practices, or advances in technology. Our use Of the Personal Data we collect is subject to the Notice in effect at the time such Personal Data is used. The modified/updated Visitor Privacy Notice can be accessed via www.ness.com/visitor-privacy-notice/.

Contact Us

All questions, comments and requests regarding this Visitor Privacy Notice should be addressed to [email protected].

Language and Accessibility

For India jurisdiction, This Privacy Notice is primarily made available in English. Where required, localized versions may also be made available in applicable regional languages of India. You may request access to the applicable local language version by contacting the Data Protection Officer at [email protected]. We will make reasonable efforts to provide the requested version within a reasonable period, not exceeding 30 days from the date of your request. In the event of any inconsistency between language versions, the English version shall prevail to the extent permitted by applicable law.